Our Proven Recruiting Process

How We Build Exceptional Teams From 1 to 100+ Employees

 Because we’re on the market 24/7 gathering multiple data points, we see what others don’t: real-time intelligence on who’s moving, what’s working, and what it takes to close. This market insight reduces your risk and powers our speed.

Most executive searches take 8-12 weeks. We average 3-4 weeks from discovery to signed offer, even for hard-to-fill roles. Here’s exactly how we do it.

Week 0: Discovery & Strategy

Week 0: Discovery & Strategy

Deep-dive strategy session with our team, led by founder Adam Gellert, to understand your business, culture, long-term vision, and what “right-fit” actually means. We develop a tailored hiring strategy, benchmark compensation, and align on success metrics before we start searching.

You get: Comprehensive intake session, customized search strategy designed to attract top-tier talent, market positioning insights, and clear expectations.

Within 48 Hours: Market Activation & Benchmarking

Within 48 Hours: Market Activation & Benchmarking

Swift market activation leveraging leading-edge tools, AI technology, proactive sourcing strategies, and our exclusive networks. We deliver benchmark candidates within 48 hours to establish alignment on profile and quality—ensuring a streamlined and targeted search from the outset.

You get: 3-5 benchmark candidate profiles, market intelligence report (who’s available, who’s movable, compensation insights), and immediate confirmation we’re on the right track. No surprises, no wasted time.

Weeks 1-2: Screening & First-Round Interviews

Weeks 1-2: Screening & First-Round Interviews

Rigorous assessment of each candidate’s technical expertise, leadership potential, and cultural alignment using our TAG™ framework. We present only the most qualified, high-caliber candidates with comprehensive briefs outlining why each individual is a strong fit for your company, role, and culture.

You get: Curated shortlist (quality over quantity), detailed candidate briefs, coordinated interview scheduling, and real-time feedback via Slack/WhatsApp/email.

Weeks 2-3: Collaborative Interview Process

Weeks 2-3: Collaborative Interview Process

A highly coordinated interview experience designed for efficiency and transparency. We continue sourcing in parallel—ongoing introduction of new top-tier talent while interviews are in progress. Our team is available for debriefs, candidate coaching, and urgent decisions (yes, even weekends).

You get: Continuous pipeline, same-day debriefs, active candidate management, interview coaching for your team if needed, and responsive support when you need it.

Week 3-4: Offer & Negotiation

Week 3-4: Offer & Negotiation

Expert guidance throughout the offer and negotiation process. Strategic insights on compensation, market positioning, candidate engagement, and counteroffer defense. Full partnership support through acceptance, signing, and pre-start preparation.

You get: Offer strategy, negotiation support, reference check coordination, and a partner who knows how to close top talent.

Post-Hire: Partnership & Strategic Advisory

Post-Hire: Partnership & Strategic Advisory

Most recruiters disappear after the hire. We don’t. Dedicated post-placement check-ins (30/60/90 days) to ensure smooth transition and long-term success. Plus ongoing strategic advisory to help you build:

Ongoing support includes:

  • Hiring planning – Roadmap for who to hire, when, and why
  • Org structure – Design and optimization as you scale
  • Team assessments – Performance optimization and succession planning
  • Comp evaluation – Competitive benchmarking and retention strategy
  • Advisory insights – Market trends, talent availability, future hiring strategy
  • Systems support – ATS selection, interview process design, employer branding
  • HR transition planning – When you’re ready to build internal recruitment
  • Flexible support – Interim/fractional recruiting during growth surges

You also get access to:

  • Training on interview best practices and candidate evaluation
  • Employer brand and recruitment marketing strategy
  • Compensation structure and equity strategy guidance
30-minute strategy call

Let's Build Your Team

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Every day without the right hire costs you. Book a strategy call with Adam to discuss your hardest-to-fill roles. You'll get real-time market insights and honest feedback on your approach.